Templates and Technical Materials Supporting COVID-19 Reporting and FAQs For Hospitals, Hospital Laboratories, and Acute Care Facilities

Updated January 6, 2022
On March 29, 2020, Vice President Pence sent a letter to hospital administrators across the country requesting daily data reports on testing, capacity and utilization, and patient flows to facilitate the public health response to the 2019 Novel Coronavirus (COVID-19), and Secretary Alex Azar published the Guidance for Hospital Reporting and FAQs that details what must be reported.
The updated Federal Guidance for facilities describing reporting responsibilities, procedures, and requirements is contained in the following FAQ titled: “COVID-19 Guidance for Hospital Reporting and FAQs For Hospitals, Hospital Laboratory, and Acute Care Facility Data Reporting”
Reporting Clarifications
For COVID-19 Hospital Data reporting clarifications, addressing common questions received through webinars, support desk requests, and jurisdiction meetings, please see this story page: COVID-19 Hospital Data Reporting Clarifications
Field Changes
Based on the January 6, 2022 update, the following changes are needed in reporting:
The addition of fields to capture pediatric patient beds and admissions as well as the inventory and administration of Therapeutic D Courses.
  • The HHS-assigned facility ID. If multiple facilities report under the same CCN, each individual facility will have a unique HHS ID
  • Total number of pediatric beds in the facility that are currently set-up, staffed and able to be used for a patient within the reporting period
  • Total number of set-up and staffed inpatient pediatric beds that are occupied by a patient
  • Total number of pediatric ICU beds in the facility that are currently set-up, staffed and are or could be used for a patient within the reporting period
  • Total number of set-up and staffed pediatric ICU beds occupied by a patient, not including NICU, newborn nursery, and outpatient surgery beds
  • Total number of pediatric ICU beds occupied by laboratory confirmed positive COVID-19 patients
  • Previous day’s pediatric admissions with laboratory-confirmed COVID-19 breakdown by age group
  • Therapeutic D Courses on hand and administered in the last week
The retirement of fields which are no longer required to be reported:
  • Total number of beds for adult patients
  • Total number of mechanical ventilators and those in-use
  • Emergency Department (ED) overflow and ventilated patients
  • Previous day's COVID-19 deaths
  • Previous day's and current inventory of remdesivir
  • Critical staffing shortage for today and additional details
  • The level at which PPE supply items are managed
  • On hand ventilator supplies
  • Total inventory and the ability to obtain respirators, surgical and procedural masks, eye protection, gowns, gloves, and ventilator supplies and medications
  • The ability to maintain supply and reuse ventilator supplies and medications, respirators, nasal swabs, viral transport media, and gowns
  • Total hospitalized patients co-infected with both laboratory-confirmed COVID-19 and laboratory-confirmed influenza virus infection
  • Previous day's influenza and co-infected COVID-19 and influenza deaths
  • Therapeutics B Courses on hand and administered in the last week
Template Changes
The goal is to allow facilities, states, and IT vendors the ability to use existing templates until they are able to modify to the new format. As fields become mandatory, the prior templates that do not include those fields will be retired.
The HHS Unified Template is encouraged when possible as we would like to eventually get everyone using this common template that can be used to report to any application. Any new certifications by states or health IT vendors or third-parties who are not currently certified should use the new HHS Unified Template. However, we are continuing to support legacy templates to ensure we provide enough time for migration.
The new and prior templates are found below.
Preferred HHS Unified Template – HHS Protect and TeleTracking Users
Prior Unified Template for Data Uploads